Intelligence tools we can now see very detailed cost analytics at a procedure level and we can easily trace products to patients in the event of a recall.” A significant level of stakehold-

er engagement was undertaken across various disciplines to ensure scanning at the point of care was adopted by users. The Project start- ed by using a GS1 App initially to capture the GTIN on product packaging. The GTIN was then linked to the master data in SAP. ‘Scan for Surgery’ was intro- duced in two theatres initially and the GHX PowerGate point-of-care scanning system was used by the nursing staff to scan all products used during each procedure. Adoption was aided by the fact that the nurses were already scan- ning instrument trays and blood products and they were automati- cally tracking lab samples in the- atre using RFID. The nursing staff were behind this project from the start and the team worked collaboratively to achieve the fantastic results. Over the next few months it is planned to introduce ‘Scan for Surgery’ in all theatres and critical care areas of the hospital.

Flow chart of the process at St. James’s Hospital to achieve this high level of patient data capture at the point-of-care which supports patient level costing.

adoption is recognized at a national level by the Ireland’s Health Service Executive (HSE), who are requesting GS1 informa- tion on national tenders.

Simon Moores, Director of Finance,

explains: “This is the most exciting hospital project to date; it is transformational in nature. The opportunity to have visibility of what is happening at the point-of-care means we can make better decisions, which ultimately benefits the patient.”

Better data, better decisions Pharmaceutical and medical device sup- pliers are being required by regulation to barcode products from 2019 and 2020 re- spectively, which will support traceability to the patient level. The importance of GS1

Key Benefits: Operational Efficiency •Automation of product supply chain pro- cesses for nursing

•Make additional time available for patient- centric activities •Managed minimum inventory levels Patient Level Cost Analytics •Increased visibility of real-time patient and procedure level costs

•Improved data analytics for decision making

“This holistic approach for a hospital- wide implementation of GS1 standards with a view to increasing patient safety and operational efficiency, is a key strategic objective for St. James’s Hospital. The im- minent legislation for suppliers provides significant opportunity for wide scale change and benefits for Irish Healthcare,” says Vincent Callan, Director of Facilities Management. St. James’s Hospital is the first Irish hos- pital to achieve this level of patient data capture at the point-of-care which supports patient level costing. The hospital has an ambitious timeline for the rest of 2018 to

Key Enablers: •Multi-Disciplinary •Continuous Engagement •Communication •Coordinated Effort and Feedback •Robust Integration •Master Data, Master Data, Master Data!

roll out a variety of GS1-based projects. The benefits in terms of clinical and administra- tive time saved are proven. This new way of working is giving the hospital hugely valuable data.

The hospital is using this data along with Business Intelligence software to deliver real benefits for decision-making in relation to costs and procurement and to underpin the hospitals commitment to patient safety.

The St. James’s team won the Best Use of Technology award at the 2017 Irish Healthcare Awards in October. HPN

St. James’s Hospital is the largest univer- sity teaching hospital in Dublin, Ireland. Its academic partner is the University of Dublin, Trinity College.

Project Success Factors •Measurable reduction in Nurse time spent on inventory processes •Measurable reduction in time to trace recalled products

•Clear reporting of procedure level costs- vs-funding to ensure adequate hospital funding •Measurable improvement in reduction of expired product/product aging •Measureable reduction in inventory volume • HEALTHCARE PURCHASING NEWS • March 2018 73

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